Vietnam Legalization Process
If you're headed over to Vietnam to teach, you'll need to complete the document authentication/legalization process for some of your teaching documents.
The most common documents that will need to be legalized are your diploma, TEFL certificate, and background check. Be sure to ask your school which documents you'll need to legalize before beginning the process to make sure that you get everything taken care of correctly and in a timely manner.
After you have spoken with a representative from your new school, the first thing you'll need to do is get a background check. You will also need to discuss which type of background check you need with your HR representative - national or state/local level.
Step 1: How to get your background check for Vietnam
After discussing what kind of background check you need to give your school, you'll need to apply for one. Local and state police stations often have a turnaround time of 1-5 business days. The turnaround time for ordering a background check from the FBI is around 2 weeks.
An FBI check is not always required, but if your employer does require it, here's some information about how to obtain an FBI background check. If you reside overseas or need to expedite your FBI background check, we suggest using this channeler service.
Teaching Nomad offers a state-level background check that you can use if you are overseas and cannot obtain one yourself. We also offer full legalization services for it! This background check can be completed in just a few days, and it's easy to bundle legalization of it with your degree, TEFL, or letter of reference legalization.
Step 2: Get your documents legalized for Vietnam
After you've checked with your school to ensure that you're getting all of the proper documents legalized, you'll need to go through the following steps.
In the U.S., there are 3 - 5 steps for getting your documents legalized depending on which state you're in.
1. Have your documents notarized by a local notary. You might be able to get certified copies legalized, or you may have to get the original documents legalized depending on what your school requests.
- If your school says certified copies are okay, we will create and notarize them for you.
- If your school says that the originals must be legalized, then the issuing agencies will need to notarize your documents.
- i.e., The registrar must sign your diploma & an on-campus notary must notarize that signature, the police station must sign and notarize your background check, and the TEFL company must sign and notarize your TEFL certificate
2. *New step as of October 2018* - This step is only relevant if you're in Alabama, Georgia, Hawaii, Kentucky, Maryland, New York, and Tennessee. Documents notarized in these states must be legalized at the county level after they're notarized. County legalization can be obtained from a circuit clerk, circuit court, county clerk, probate judge, or a superior court clerk.
3. Get your documents certified by your local Secretary of State's office. All documents must be certified by the Secretary of State’s office in the state where the document was notarized. They will verify the notarization received in step 1 and put a seal on the notarized document.
4. Your documents must be legalized by the U.S. Department of State after they've been legalized by your local Secretary of State.
5. Get your documents legalized by a Vietnamese consulate in the United States.
If you're from the U.S. but are currently overseas or you just don't want to deal with the process, using an agent is likely going to be in your best interest. Teaching Nomad can complete the entire legalization process on your behalf.
If you're a U.S. citizen or have documents from the U.S. and you decide to place an order for document legalization through us, Teaching Nomad will complete the entire process for you. After this, you'll be well on your way to teaching in Vietnam!