Vietnam document legalization and visa process

Prepare documents Background check Legalize documents Get a work permit Apply for a work visa Order legalization now

Why should I use Teaching Nomad to get my documents legalized?

Save the headache

Teaching Nomad can do all steps of legalization for you, including running your background check. Let us handle the entire process for you, stress-free.

Stay where you are

We can do your U.S. document legalization no matter where you’re located. We even take your documents to the embassy so you don’t have to worry about travel expenses.

Results guaranteed

You have a lot to do to prepare for your move or new job – let the experts take care of this for you! We guarantee our services and will keep you updated along the way.

Steps for getting ready to work in Vietnam

1

Document preparation

2

Background check

3

Document legalization

4

Work permit

5

Work visa

1

Determine the documents required for legalization

To obtain a work permit for Vietnam, you’ll need to legalize documents such as your university degree and recent background check. If you plan on teaching in Vietnam, your employer may also require that you legalize your teaching qualification such as a 120-hour TEFL certificate, a teaching license, or a reference letter for 2+ years of classroom experience.

Get in touch with your employer to ensure that you’re getting the proper documents legalized.

If you are bringing a spouse and/or children with you to Vietnam, you will need to legalize your marriage license and/or the birth certificates of your children.

Documents that typically need legalization:

Degree

Background check

Teaching certificate

Birth certificates

Marriage license

Have other personal or corporate documents?

We can legalize those too!

3-4 week process 3-5 step process

2

Obtain a background check

After discussing what kind of background check you need to give your school, you’ll need to apply for one. Local and state police stations often have a turnaround time of 1-5 business days. The turnaround time for ordering a background check from the FBI is around 2 weeks.

An FBI check is not always required, but if your employer does require it, here’s some information about how to obtain an FBI background check. If you reside overseas you must order directly from the FBI, if you’re based in the US you can utilize the assistance of channeler, we suggest this one.

Teaching Nomad offers a state-level background check that you can use if you are overseas and cannot obtain one yourself. We also offer full legalization services for it! This background check can be completed in just a few days, and it’s easy to bundle legalization of it with your degree, TEFL, or letter of reference legalization.

Here’s information for obtaining a background check through Royal Canadian Mounted Police. There’s information for obtaining it while residing in Canada or overseas.

You can apply for a background check at a local police station or you can apply for a full national check here.

Here’s information for obtaining your background check from the Irish National Police.

You can obtain your background check through a local police station or through the Australian Federal Police.

Here’s information for obtaining a national police background check for New Zealand.

You can obtain a background check through the South African Police Department.

Need to order a U.S. background check? We can help!

Just add “order a state-level background check” to our order form along with any other documents you need to be authenticated!

3

Legalize your documents

In order to legalize U.S. documents for use in Vietnam, they must go through a 3-5 step process, depending on what state the notarization is done in.  

Notarization. Certified copies of your original documents are typically accepted for legalization, however, verify this with your employer. Please only complete notarization if your employer requires the original document to be legalized, otherwise, we can do the notarization! 
County Clerk. Documents notarized in the following states must be authenticated at the county level: Alabama, Georgia, Hawaii, Kentucky, Maryland, New York, and Tennessee.  
Secretary of State. Take your documents to the SOS to get authenticated. If you are doing this step on your own, make sure you indicate that the document will be used for Vietnam and do not take apart staples! 
U.S. Department of State. This step is only relevant if your document was authenticated in the following states: Washington DC, Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia, and Wyoming. All FBI checks require this step of authentication.  
Vietnam Embassy. Send your documents to the embassy for final legalization.

Ready to get started? Fill out our order form now.

The document shall be notarized by a local notary public, lawyer, or Commissioner of Oaths of Canada.
The notarized document then needs to be legalized by Global Affairs Canada.
Then the document can be taken to a Vietnamese consulate in Canada for final legalization.

A great agency that provides full legalization of documents for Canadian citizens is https://www.vitalconsular.com/.