Why should I use Teaching Nomad to get my documents legalized?

Save the headache

Teaching Nomad can do all steps of legalization for you, including running your background check. Let us handle the entire process for you, stress-free.

Stay where you are

 We can do your U.S. document legalization no matter where you’re located. We even take your documents to the embassy so you don’t have to worry about travel expenses.

Results guaranteed

You have a lot to do to prepare for your move or new job – let the experts take care of this for you! We guarantee our services and will keep you updated along the way.

Steps for getting ready to work in Vietnam

1
Document preparation
2
Background check
3
Document legalization
4
Work permit
5
Work visa
1

Determine the documents required for legalization

To obtain a work permit for Vietnamyou’ll need to legalize documents such as your university degree and recent background check. If you plan on teaching in Vietnam, your employer may also require that you legalize your teaching qualification such as a 120-hour TEFL certificate, a teaching license, or a reference letter for 2+ years of classroom experience. 

Get in touch with your employer to ensure that you’re getting the proper documents legalized. 

If you are bringing a spouse and/or children with you to China, you will need to legalize your marriage license and/or the birth certificates of your children. 

Documents that typically need legalization:

Degree
Degree
Background check
Background check
Teaching certificate
Teaching certificate
Birth certificates
Birth certificates
Marriage license
Marriage license

Have other personal or corporate documents?

We can legalize those too!

2

Obtain a background check

After discussing what kind of background check you need to give your school, you’ll need to apply for one. Local and state police stations often have a turnaround time of 1-5 business days. The turnaround time for ordering a background check from the FBI is around 2 weeks.

An FBI check is not always required, but if your employer does require it, here’s some information about how to obtain an FBI background check. If you reside overseas or need to expedite your FBI background check, we suggest using this channeler service.

Teaching Nomad offers a state-level background check that you can use if you are overseas and cannot obtain one yourself. We also offer full legalization services for it! This background check can be completed in just a few days, and it’s easy to bundle legalization of it with your degree, TEFL, or letter of reference legalization.

Here’s information for obtaining a background check through Royal Canadian Mounted Police. There’s information for obtaining it while residing in Canada or overseas.

 

You can apply for a background check at a local police station or you can apply for a full national check here.

 

Here’s information for obtaining your background check from the Irish National Police.

 

You can obtain your background check through a local police station or through the Australian Federal Police.

 

Here’s information for obtaining a national police background check for New Zealand.

 

You can obtain a background check through the South African Police Department.

 

Need to order a U.S. background check? We can help!

Just add “order a state-level background check” to our order form along with any other documents you need to be authenticated! 

3

Legalize your documents

In order to legalize U.S. documents for use in Vietnam, they must go through a 3-5 step process, depending on what state the notarization is done in.   

 

  1. Notarization. Certified copies of your original documents are typically accepted for legalization, however, verify this with your employer. Please only complete notarization if your employer requires the original document to be legalized, otherwise, we can do the notarization!  
  2. County Clerk. Documents notarized in the following states must be authenticated at the county level: Alabama, Georgia, Hawaii, Kentucky, Maryland, New York, and Tennessee.   
  3. Secretary of State. Take your documents to the SOS to get authenticated.If you are doing this step on your own, make sure you indicate that the document will be used for Vietnam and do not take apart staples!  
  4. U.S. Department of State. This step is only relevant if your document was authenticated in the following states: Washington DC, Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia, and Wyoming. All FBI checks require this step of authentication.  
  5. Vietnam Embassy. Send your documents to the embassy for final legalization.  

Ready to get started? Fill out our order form now. 

  1. The document shall be notarized by a local notary public, lawyer, or Commissioner of Oaths of Canada.
  2. The notarized document then needs to be legalized by Global Affairs Canada.
  3. Then the document can be taken to a Vietnamese consulate in Canada for final legalization.

A great agency that provides full legalization of documents for Canadian citizens is https://www.vitalconsular.com/.

Contact Emma at [email protected]. Let her know that Teaching Nomad referred you, and she’ll make sure you’re taken care of! 

Estimated prices using this service are:

£612 for legalization of 2 documents

£722 for legalization of 3 documents

  1. Any documents not already signed by a public official will need to be notarized by a solicitor/notary public in the U.K.
  2. After the documents have been notarized, you must take them to get legalized by the Foreign Commonwealth Office.
  3. Then the documents need to be fully legalized by the Vietnam Embassy in the U.K.

A great agency that provides full legalization of documents for British citizens is https://www.vitalconsular.com/.

Contact Emma at [email protected]. Let her know that Teaching Nomad referred you, and she’ll make sure you’re taken care of! 

Estimated prices using this service are:

£320 for legalization of 2 documents

£460 for legalization of 3 documents

  1. Any documents not already signed by a public official will need to be notarized by a local notary public.
  2. Send the documents to the Legalization Office of the Irish Department of Foreign Affairs, or visit the Cork or Dublin office in person.
  3. Then the documents need to be fully legalized by the Vietnam Embassy.

A great agency that provides full legalization of documents for Irish citizens is https://www.vitalconsular.com/.

Contact Emma at [email protected]. Let her know that Teaching Nomad referred you, and she’ll make sure you’re taken care of! 

Estimated prices using this service are:

£380 for legalization of 2 documents

£570 for legalization of 3 documents

  1. Any documents not already signed by a public official will need to be notarized by any Australian notary public.
  2. Once notarized, all documents are to be legalized by the Department of Foreign Affairs and Trade or an office of theirs in a state or territory. This can be arranged to be done either in person or by post, but the mailing service can only be used for Sydney or Melbourne.
  3. Then the documents need to be fully legalized by the Vietnam Embassy in Australia.

A great agency that provides full legalization of documents for Australian citizens is https://www.vitalconsular.com/.

Contact Emma at [email protected]. Let her know that Teaching Nomad referred you, and she’ll make sure you’re taken care of! 

Estimated prices using this service are:

£681 for legalization of 2 documents

£799 for legalization of 3 documents

  1. Any documents not already signed by a public official will need to be notarized by any notary public in New Zealand.
  2. Documents will then be legalized by the Department of Internal Affairs legalization Unit.
  3. Then the documents need to be fully legalized by the Vietnam Embassy in New Zealand.

A great agency that provides full legalization of documents for New Zealand citizens is https://www.vitalconsular.com/.

Contact Emma at [email protected]. Let her know that Teaching Nomad referred you, and she’ll make sure you’re taken care of! 

Estimated prices using this service are coming soon.

  1. Any documents not already signed by a public official will need to be notarized by a notary public/registrar at the high provincial courts in South Africa.
  2. Documents will then need to be taken to the Department of International Relations and Cooperation of South Africa (DIRCO) to get legalized.
  3. Then the documents need to be fully legalized by the Vietnam Embassy in South Africa.

A great agency that provides full legalization of documents for South African citizens is https://www.vitalconsular.com/.

Contact Emma at [email protected]. Let her know that Teaching Nomad referred you, and she’ll make sure you’re taken care of! 

Estimated prices using this service are:

£376 for legalization of 2 documents

£514 for legalization of 3 documents

Our prices for Vietnam

Certified copy legalization

$135 + shipping fees

FBI background check legalization

$138 + shipping fees

Already started the legalization process? We can complete the rest for a reduced price.  

Prices for our Vietnam document legalization service are based on many different factors. Fill out our order form to get an exact quote for your situation. 

Our legalization service

The legalization process can be a stressful and difficult process, especially if you don’t live near the government offices your document requires, you’re currently overseas, or you just don’t have the time or desire to deal with the intricacies of the process. 

Due to these factors, we offer a comprehensive service where we do the entire legalization process for you.

Do you meet one of the following criteria?

U.S. passport holder U.S. document holder

If so, please fill out our document legalization request form so that we can get in touch with you and begin the document legalization process as soon as possible!

Get started!

4

Get your work permit

Once your documents are legalized you need to send scans of them to your employer in Vietnam. They will apply for your work permit approval. 

Once approved, your employer will stamp the work permit, attach their company registrations documents, and send to you. 

5

Apply for your work visa

Using that work permit approval, it is time to apply for your visa through the Vietnam consulate/embassy in your home country. This can usually be done by mail or in-person. 

Still considering other countries?

View document authentication information for other areas.

What our customers are saying

Amanda was amazing and very responsive to my requests! I was able to get my documents authenticated immediately despite the delays due to the pandemic. She also communicated each step of the process and gave me updates when I requested them. I appreciate all of her help and was able to stay positive because of her support.

Ilaise Levrets

I would definitely use Teaching Nomad again in the future for my document authentications. They were so nice and helpful throughout the process and I didn’t even have to worry about how my documents were going. They notified me and updated information for each step that was taken and I felt so trusted. I was ordering my authentications from overseas and it was as easy as pie! Overall the process was so smooth and of course, my documents safely arrived on time. Thank you for the huge help. Appreciate it.

Gloria Choi

I would recommend Teaching Nomad for all document authentications. The customer service is incredible and they work very quickly to get you exactly what you need! Amanda is a great asset to the Teaching Nomad team and a pleasure to work with!

Elia Tanzer

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